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Cleaning Service Invoice Template
Cleaning clients pay for visits, so a good cleaning invoice lists each one with its date and puts any extras on top. Use this template for house, office or move-out cleans, per visit or once a month.
Free, no signup. Reviewed by M. Humza.
Columbus, OH 43220
hello@example.com
(614) 555-0127
| Invoice no. | INV-1042 |
| Invoice date | 09/28/2026 |
| Terms | Net 7 |
| Due date | 10/05/2026 |
Worthington, OH 43085
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard home cleaning TVisit dates | 4 visit | $140.00 | $560.00 |
| Deep clean: kitchen and bathrooms T | 1 job | $95.00 | $95.00 |
| Inside oven T | 1 ea | $35.00 | $35.00 |
| Inside refrigerator T | 1 ea | $30.00 | $30.00 |
Pay by bank transfer or card within the due date shown.
Cancellations with less than 24 hours notice may be charged. Thank you for choosing us.
T = taxable item
| Subtotal | $720.00 |
| Sales tax (8%) | $57.60 |
| Total | $777.60 |
| Balance due | $777.60 |
Sample data. Names are invented and prices are placeholders to show the layout, not market rates.
Per visit, per hour or per month
Residential cleaners usually charge a flat price per visit set by the size of the home, with add-ons such as inside the oven or fridge. Commercial cleaning is often a monthly contract or an hourly rate per cleaner.
For recurring clients, one invoice per month listing each visit date keeps paperwork down. Put the visit dates in the line details.
Many cleaners charge more for the first visit, a deep clean that brings the home up to standard, then a lower recurring price. Put the first clean on its own line so the client sees why the first invoice is higher.
Things to show on a cleaning bill
- Visit dates. Every date cleaned, which matters most on a monthly bill.
- Type of clean. Standard, deep, move-in or move-out, which explains the price.
- Add-ons. Inside appliances, windows, laundry or pet hair, priced one by one.
- Supplies. Only if the client pays for them, kept apart from labor.
- Service address. The home or office cleaned, if a landlord or manager is paying from another address.
- Cancellation policy. Your late-cancellation or lockout charge, in the notes.
Putting a month of cleans on one invoice
- Use the visit count as the quantity. Four standard cleans at the visit price is one line. The dates go in the detail so the client can tick them off.
- Separate the deep clean. A first-time or seasonal deep clean gets its own line and price.
- Price each extra. Oven, fridge, interior windows: one line each, so the client can drop one next month.
- Bill whoever pays. For a rental, invoice the landlord and put the rental address on the line.
- Restate the cancellation rule. A sentence in the notes avoids an argument the first time you charge for a lockout.
Cleaning invoice example
A month of cleans for one household, totaled by the generator's calculator.
| Line | Quantity and rate | Amount |
|---|---|---|
| Standard home cleaningVisit datesTaxable | 4 visits at $140.00 | $560.00 |
| Deep clean: kitchen and bathroomsTaxable | 1 job at $95.00 | $95.00 |
| Inside ovenTaxable | 1 each at $35.00 | $35.00 |
| Inside refrigeratorTaxable | 1 each at $30.00 | $30.00 |
| Subtotal | $720.00 | |
| Sales tax, 8% of $720.00 (taxable lines only) | $57.60 | |
| Total, net 7 | $777.60 | |
Every line here is taxed at 8%, the Franklin County, Ohio rate. Ohio treats house cleaning and maid service as building maintenance, taxable once a business sells $5,000 or more of it a year. Plenty of states leave cleaning untaxed; set the marks for where you work.
Payment terms: Net 7
Net 7 suits a monthly invoice to a household: short enough to keep cash coming in. Office contracts more often run Net 15 or Net 30, and one-off cleans are usually paid on the day.
Cleaning invoice templates to download
Prefer a file? The Word and Excel versions start with four visits, a deep clean and two add-ons, ready to edit.
- Cleaning invoice template for Word (.docx)
- Cleaning invoice template for Excel, with formulas (.xlsx)
- Blank printable invoice form (PDF)
- Fillable invoice form (PDF)
Blank copy in Google DocsBlank copy in Google Sheets
Before the first clean, and after payment
Quoting a move-out clean or a new office contract? The cleaning estimate template lists the same rooms and extras before you start. Clients who pay cash at the door can have a cleaning receipt.
Sources
- Ohio Revised Code section 5739.01, taxable sales and services
- Ohio Department of Taxation ST 2002-04, building maintenance and janitorial services