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Free rent receipt template
A rent receipt shows that a tenant paid rent: who paid whom, for which home and period, how much, how, and what is still owed. Download one for Word, Excel or PDF, or fill one in online and download it as a PDF.
Free, no signup. Reviewed by M. Humza.
Rent receipt templates to download
Rent receipt template for Word
Two receipts on each Letter page with a cut line between them. Tenant, landlord or agent, property and unit, rent period, rent, late fee and other charges, amount received, balance, method and a signature with printed name and title.
Download DOCXRent receipt and rent log for Excel
A receipt sheet that adds the charges and works out the balance and whether rent was paid in full, plus a rent log for the year: one row per month with a running balance that carries a short month forward.
Download XLSXPrintable rent receipts, three per page
Print a stack and tear off one receipt per payment, like a receipt book. Each one has room for the rent period, the amount in words and your signature.
Download PDFFillable rent receipt PDF
The same three receipts with form fields and tick boxes. Type into them in Adobe Reader, Preview, Chrome or Edge, then save, print or email. The fields do not add up the charges.
Download Fillable PDF
Rent receipt example: part of November paid in cash
A tenant in Baltimore owes $1,450.00 for November and hands the property manager $1,000.00 in cash on November 3. Maryland requires a written receipt for cash rent, so the manager writes one on the spot. It shows the full rent, the cash received and the $450.00 still owed.
27 E. Cross Street
Baltimore, MD 21230
office@example.com
(410) 555-0163
| Receipt no. | RCPT-2611 |
| Date paid | 11/03/2026 |
| Payment method | Cash |
Baltimore, MD 21230
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Rent for November 20261414 Light Street, Apt 2B; period Nov 1 to Nov 30, 2026 | 1 month | $1,450.00 | $1,450.00 |
Received from Marisol Ortega the sum of One thousand and 00/100 dollars, as partial payment.
Partial rent received in cash. Remaining November rent due by November 15, 2026. Security deposit receipted separately.
| Subtotal | $1,450.00 |
| Total | $1,450.00 |
| Amount received | $1,000.00 |
| Balance remaining | $450.00 |
Made with the receipt generator's rent preset. The landlord, tenant and address are invented.
The receipt reads: received from Marisol Ortega the sum of One thousand and 00/100 dollars, as partial payment. When the rest arrives, a second receipt for $450.00 names the same November period, so the two receipts together show the month paid in full.
What to write on a rent receipt
Every template here has these nine parts. The online version fills in the amount in words and the balance for you.
| Field | What to put |
|---|---|
| Receipt number | Number receipts in order, for example by year and month (2611 for November 2026). A gap in the numbers is easy to spot. |
| Date received | The day the money reached you, not the day rent was due. If rent was late, the two dates tell that story. |
| Tenant and landlord | Who paid, and who took the money: the owner, a management company or an agent acting for the owner. |
| Property and unit | The street address with the apartment or unit number, so the receipt cannot be read as covering a different home. |
| Rent period | The first and last day the payment covers. A receipt that only says “October” is weaker than one that says October 1 to October 31. |
| Charges | Rent first, then a late fee or other charge only when the lease allows it and it was actually owed. |
| Amount received and balance | What was handed over, in figures and in words, and what is still owed for the period. |
| Method | Cash, check, money order, card or transfer, with the check, money order or transfer number. |
| Signature, name and title | The person who took the payment signs and prints their name and role, such as owner or property manager. |
When a landlord must give a rent receipt
New York. A landlord must give a written receipt for rent paid in cash, or by money order or anything other than the tenant's own personal check. It must show the date, the amount, the premises and period paid for, and the signature and title of the person who received it.
A tenant paying by personal check can ask in writing for receipts, and the request lasts for the whole tenancy. A receipt is due immediately when rent is paid in person and within fifteen days when it is sent another way. Landlords keep a record of cash rent receipts for at least three years (Real Property Law 235-e).
Maryland. A landlord or agent must give a receipt when rent is paid in cash or when the tenant asks for one, and a landlord who does not can owe the tenant $25. Anne Arundel County has its own, broader receipt rule (Real Property 8-205).
Elsewhere. Many states have no general rent receipt law, and some cities and counties add their own. Giving a receipt for every cash payment costs little and settles most later disputes about whether rent was paid.
Partial rent, late fees and other charges
Put the late fee on its own line, and only when the lease provides for one and it is actually owed. A receipt that rolls a fee into the rent hides what the tenant paid for.
For a partial payment, leave the full rent in the charges and enter what you received. The balance shows what is still owed for that period, and the Excel rent log carries it into the next month until it is paid.
Security deposits get their own receipt
A deposit is the tenant's money held against damage or unpaid rent, not rent. Write it on a separate receipt that names the property, the amount and the date, using the receipt generator without the rent preset. States set their own rules for how deposits are held and returned, so check your state before you take one.
Keeping a rent log in Excel
The Excel file has a second sheet, Rent log. Enter each month's rent and any fee, then each payment with its date, method and receipt number. Balance owed adds up across the year, so a short month stays visible until it is paid. The year total row gives you the rent received for that tenant.
That total feeds your tax records. The IRS treats rent you receive as income, and Publication 527 explains how to report it and which expenses of a rental you can deduct. A tenant's security deposit is not income while you plan to return it.
Rent receipt template for Google Docs and Sheets
- Download the Word file or the Excel file.
- In Google Drive, choose New, then File upload.
- Open the file and choose File, then Save as Google Docs or Save as Google Sheets. The Excel formulas keep working.
- To send a receipt, choose File, Download, PDF document.
For other payments, such as a deposit on a job or a sale, use the general receipt generator. To bill a tenant for a repair or utility before they pay, use the invoice generator.
Sources
- New York Real Property Law 235-e, duty to provide written receipt
- Maryland Code, Real Property 8-205, receipts for rent
- IRS Publication 527, Residential Rental Property
- IRS, How long should I keep records?
This page is general information, not legal or tax advice. Laws change; check the current rule for your state and city.