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Long with deposit advice pay stub template
For direct deposit payroll. The top third is a non-negotiable advice slip with the company, pay date, net amount in words and figures, and the employee's name and address. Below the tear line is the horizontal earnings statement.
Free, no signup. Reviewed by M. Humza.
Columbus, OH 43215
Columbus, OH 43201
Columbus, OH 43215
| Employee | SSN | ID | Check no. | Pay period | Pay date |
|---|---|---|---|---|---|
| Hannah Okonkwo | 3390 | 09/16/2026 to 09/30/2026 | 10/15/2026 |
| Earnings | Current | YTD |
|---|---|---|
| Salary | 2,450.00 | 46,550.00 |
| Deductions | Current | YTD |
|---|---|---|
| Federal income tax | 90.03 | 1,710.57 |
| Social Security | 145.08 | 2,756.52 |
| Medicare | 33.93 | 644.67 |
| Ohio income tax | 50.33 | 956.27 |
| Local tax | 58.50 | 1,111.50 |
| 401(k) | 98.00 | 1,862.00 |
| Health insurance | 110.00 | 2,090.00 |
| YTD gross | YTD deductions | YTD net pay | Current total | Current deductions | Net pay |
|---|---|---|---|---|---|
| 46,550.00 | 11,131.53 | 35,418.47 | 2,450.00 | 585.87 | 1,864.13 |
Record of an actual payment. Tax amounts are estimates from published 2026 withholding tables.
Sample data. Names and companies are invented; the tax figures are real 2026 calculations.
What is on the long with deposit advice layout?
- Deposit advice: company, date, amount in words and figures, deposited to, non-negotiable notice
- Tear line
- Employee band and earnings statement
- Totals band with YTD and current figures
Who is the long with deposit advice layout best for?
- Direct deposit employees who want a check-style record
- Employers replacing pre-printed advice forms
- Filing with a paper payroll record
How do I use the long with deposit advice template?
Use this template opens the generator on the deposit advice layout. The slip fills itself from the stub below it: net pay in words and figures, the pay date, the employee's name and address. You enter the pay once. Blank downloads use the classic layout. See the downloads.
What is a direct deposit advice?
A direct deposit advice is the statement an employee gets when pay goes straight into a bank account instead of being handed over as a check. It shows the amount deposited and the pay date. It is marked non-negotiable because there is nothing to cash: the money has already moved.
Many employers print it as the top part of the full pay stub, so one sheet answers both questions: how much arrived, and how it was worked out. For getting stubs when you are paid this way, see pay stubs and direct deposit, and for why the word does not cancel a real check, non-negotiable on a pay stub.
Can an employer choose your bank?
No. Under Regulation E, no one may require a person to open an account at a particular financial institution as a condition of employment (12 CFR 1005.10(e)(2)). An employer can offer direct deposit and use its own payroll bank, but the employee decides where the pay lands.
Reading the salaried sample
The sample pays an operations coordinator in Columbus a $58,800 salary twice a month, $2,450.00 a pay date. The slip at the top shows the net, $1,864.13, in words and figures. Below the tear line come the 401(k) and health premium, then federal, Social Security, Medicare, Ohio and Columbus city tax.
Sources
- 12 CFR 1005.10(e), Regulation E: compulsory use of electronic fund transfers
- IRS Publication 15-T (2026), Federal Income Tax Withholding Methods
- IRS Publication 15 (2026), Employer's Tax Guide: Social Security and Medicare taxes