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Free pay stub templates
Three generator layouts in five colors, each with automatic taxes and a clean PDF, plus Word, Excel and PDF files to fill in yourself.
Generator layouts
PAY STUB
Peachtree Supply Co.
1440 Piedmont Avenue NE
Atlanta, GA 30309
Atlanta, GA 30309
EMPLOYEE
Marisol Okafor88 Ormewood Terrace SE
Atlanta, GA 30316
ID 4821
Atlanta, GA 30316
ID 4821
PAY DETAILS
Pay date: 09/18/2026Period: 08/31/2026 to 09/13/2026
Frequency: Biweekly
| Earnings | Hours | Rate | Current | YTD |
|---|---|---|---|---|
| Regular pay | 80.00 | 31.25 | 2,500.00 | 47,500.00 |
| Gross pay | 2,500.00 | 47,500.00 |
| Taxes | Current | YTD |
|---|---|---|
| Federal income tax | 355.92 | 6,762.48 |
| Social Security | 155.00 | 2,945.00 |
| Medicare | 36.25 | 688.75 |
| Georgia income tax | 95.96 | 1,823.24 |
Gross pay2,500.00YTD 47,500.00
Taxes643.13YTD 12,219.47
Deductions0.00YTD 0.00
Net pay1,856.87YTD 35,280.53
Peachtree Supply Co.
1440 Piedmont Avenue NE
Atlanta, GA 30309
Atlanta, GA 30309
Earnings Statement
| Employee | SSN | ID | Check no. | Pay period | Pay date |
|---|---|---|---|---|---|
| Marisol Okafor | 4821 | 08/31/2026 to 09/13/2026 | 09/18/2026 |
| Earnings | Rate | Hours | Current | YTD |
|---|---|---|---|---|
| Regular pay | 31.25 | 80.00 | 2,500.00 | 47,500.00 |
| Deductions | Current | YTD |
|---|---|---|
| Federal income tax | 355.92 | 6,762.48 |
| Social Security | 155.00 | 2,945.00 |
| Medicare | 36.25 | 688.75 |
| Georgia income tax | 95.96 | 1,823.24 |
| YTD gross | YTD deductions | YTD net pay | Current total | Current deductions | Net pay |
|---|---|---|---|---|---|
| 47,500.00 | 12,219.47 | 35,280.53 | 2,500.00 | 643.13 | 1,856.87 |
Peachtree Supply Co.
1440 Piedmont Avenue NE
Atlanta, GA 30309
Atlanta, GA 30309
09/18/2026
One thousand eight hundred fifty-six and 87/100 dollars$1,856.87
Deposited to the account ofMarisol Okafor
88 Ormewood Terrace SE
Atlanta, GA 30316
Atlanta, GA 30316
NON-NEGOTIABLE. THIS IS NOT A CHECK.
Detach and keep for your records
Peachtree Supply Co.
1440 Piedmont Avenue NE
Atlanta, GA 30309
Atlanta, GA 30309
Earnings Statement
| Employee | SSN | ID | Check no. | Pay period | Pay date |
|---|---|---|---|---|---|
| Marisol Okafor | 4821 | 08/31/2026 to 09/13/2026 | 09/18/2026 |
| Earnings | Rate | Hours | Current | YTD |
|---|---|---|---|---|
| Regular pay | 31.25 | 80.00 | 2,500.00 | 47,500.00 |
| Deductions | Current | YTD |
|---|---|---|
| Federal income tax | 355.92 | 6,762.48 |
| Social Security | 155.00 | 2,945.00 |
| Medicare | 36.25 | 688.75 |
| Georgia income tax | 95.96 | 1,823.24 |
| YTD gross | YTD deductions | YTD net pay | Current total | Current deductions | Net pay |
|---|---|---|---|---|---|
| 47,500.00 | 12,219.47 | 35,280.53 | 2,500.00 | 643.13 | 1,856.87 |
PlumBlueGreenNavyBlack and white
Every layout comes in all five colors. Open a layout to preview each color and start the generator with it selected.
Files to fill in yourself
PAY STUB
DOCXPay stub template (Word)
Editable .docx with company and employee blocks, earnings and deductions tables and a net pay row. Type over the blanks or paste your own logo.
Download DOCXPAYROLL
XLSX
Pay stub template with calculator (Excel)
Formulas total the earnings, work out Social Security and Medicare from gross pay, subtract deductions and fill the YTD column from the number of pay days.
Download XLSXPAY STUB
PDFBlank pay stub (PDF)
A printable stub with lines for every field. Fill it in by hand for a paper record or attach it to a payroll check.
Download PDFPAY STUB
Fillable PDFFillable pay stub (PDF)
The same layout with form fields. Type into it in Adobe Reader, Preview, Chrome or Edge, then save or print.
Download Fillable PDFFaster: let the generator do the math
Open the generatorFederal, Social Security, Medicare and state tax calculated for the 2026 tax year, live preview, clean PDF.
Which pay stub template to use
| Need | Best template | Why |
|---|---|---|
| Correct withholding without lookups | Any generator layout | Applies the current federal and state tables. |
| A familiar stub with many deduction lines | Classic | Stacked tables and a summary bar. |
| Direct deposit with a check-style record | Long with deposit advice | Non-negotiable advice slip above the stub. |
| Recurring payroll for one or two people | Excel | Formulas total the lines and carry YTD figures. |
| Paper record attached to a check | Blank PDF | Prints cleanly, fill in by hand. |
What every template includes
- Company name, address and a masked EIN line, with room for a logo.
- Employee name, address, employee ID and the last four digits of the SSN only.
- Pay period start and end, pay date and pay frequency.
- Earnings table with hours, rate, current and year-to-date columns.
- Taxes and deductions for federal income tax, Social Security, Medicare, state and local tax, health insurance, retirement and other items.
- Gross pay, total deductions and a highlighted net pay figure.
Not sure what goes on each line? The pay stub examples page shows four completed stubs with every line explained, and the check stub guide walks through filling one in.
Use only for real payments you made or received. Creating documents with false information may be illegal. Read our acceptable use policy.
Frequently asked questions
Are these pay stub templates really free?
Yes. The three generator layouts and every file download are free with no signup, no watermark and no limit. They are for documenting real payments.
What is the difference between the layouts and the file downloads?
The layouts are used by the online generator, which calculates the taxes and produces a PDF. The Word, Excel and PDF files are for filling in yourself when you already have the figures.
Which template calculates the taxes?
The generator calculates federal, Social Security, Medicare and state tax for the current year in any layout. The Excel file works out Social Security and Medicare and totals the columns; federal and state tax are entered from your records.
Can I edit the Word template in Google Docs?
Yes. Upload the .docx to Google Drive and open it with Docs. The tables and shading carry over.
What is the difference between the blank PDF and the fillable PDF?
The blank PDF is for printing and filling in by hand. The fillable PDF has form fields you can type into on screen before saving or printing.
Do these templates include a watermark?
No. Every download and every generated PDF is a clean document. The only text we add is a small footer line stating that the document records an actual payment.