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Free invoice templates
Three invoice layouts in five colors that you fill in online, templates for 11 trades, and Word, Google Docs, Excel, Google Sheets and PDF files to download.
Online invoice layouts
Columbus, OH 43223
service@example.com
(614) 555-0148
| Invoice no. | INV-1042 |
| Invoice date | 09/28/2026 |
| Terms | Due on receipt |
| Due date | On receipt |
Upper Arlington, OH 43221
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Service call | 1 visit | $89.00 | $89.00 |
| Labor: replace water heater thermostat | 1.5 hr | $115.00 | $172.50 |
| Water heater thermostatModel and part number | 1 ea | $64.99 | $64.99 |
| Fittings and supplies | 1 job | $18.50 | $18.50 |
Pay by check or by card at the time of service.
Workmanship guaranteed for one year from the date of service. Parts carry the manufacturer's warranty. Thank you for your business.
| Subtotal | $344.99 |
| Total | $344.99 |
| Balance due | $344.99 |
Columbus, OH 43215
billing@example.com
(614) 555-0190
Columbus, OH 43204
| Invoice date | 09/28/2026 |
| Terms | Net 30 |
| Due date | 10/28/2026 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Strategy consultingSep 1 to Sep 30 | 18.5 hr | $175.00 | $3,237.50 |
| Stakeholder workshop, half day | 1 ea | $1,200.00 | $1,200.00 |
| Travel: airfareAt cost, receipt attached | 1 ea | $386.40 | $386.40 |
| Travel: lodgingAt cost, receipts attached | 2 night | $189.00 | $378.00 |
Pay by ACH or wire. Bank details are in the engagement letter. Reference the invoice number.
Thank you. Per our agreement, balances unpaid after the due date may incur a late fee.
| Subtotal | $5,201.90 |
| Total | $5,201.90 |
| Balance due | $5,201.90 |
| Invoice no. | INV-1042 |
| Invoice date | 09/28/2026 |
| Terms | Net 7 |
| Due date | 10/05/2026 |
Columbus, OH 43220
hello@example.com
(614) 555-0127
Worthington, OH 43085
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard home cleaning TVisit dates | 4 visit | $140.00 | $560.00 |
| Deep clean: kitchen and bathrooms T | 1 job | $95.00 | $95.00 |
| Inside oven T | 1 ea | $35.00 | $35.00 |
| Inside refrigerator T | 1 ea | $30.00 | $30.00 |
Pay by bank transfer or card within the due date shown.
Cancellations with less than 24 hours notice may be charged. Thank you for choosing us.
T = taxable item
| Subtotal | $720.00 |
| Sales tax (8%) | $57.60 |
| Total | $777.60 |
| Balance due | $777.60 |
Every layout comes in plum, blue, green, navy and black and white, and works for invoices, estimates and receipts. For a simple invoice template, choose Simple: plain black text and thin rules that print well.
Invoice templates by industry
Plumbing invoice template
A plumbing invoice bills the service call, the labor and every part fitted, each on its own line so the homeowner can follow it.
HVAC invoice template
Heating and cooling work makes for long invoices: equipment with serial numbers, refrigerant by the pound, labor, and sometimes a maintenance plan.
Cleaning invoice template
Cleaning clients pay for visits, so a good cleaning invoice lists each one with its date and puts any extras on top.
Contractor invoice template
Building and remodeling jobs are paid in stages, so each contractor invoice has to show what this stage costs, what has been paid and what is still owed.
Electrician invoice template
Electrical work is billed in pieces the customer can check: the call, the hours, the materials and the permit.
Landscaping invoice template
Lawn and landscape work is billed by the visit for upkeep and by the unit for materials: mulch by the yard, sod by the square foot, plants by the each.
Consulting invoice template
Consultants bill for hours, a retainer or a defined deliverable, and a client's finance team checks the invoice against the engagement letter.
Freelance invoice template
Writers, designers and developers mostly bill by the project or milestone, and the invoice is often what releases the final files.
Auto repair invoice template
Car owners, and in some states regulators, expect a repair invoice to name the vehicle, every part and every labor operation.
Photography invoice template
Most photography bookings start with a retainer, so the final invoice shows the package, the extras and the balance left after it.
Handyman invoice template
Handyman jobs are a list of small tasks, often at one address, with a trip or minimum charge and a store run for materials.
Invoice files to download
Invoice template (Word and Google Docs)
Editable .docx with your business block, the INVOICE title with number, date, terms and due date, a bill-to block, a 12-line item table and a totals box.
Download DOCXInvoice template with formulas (Excel and Google Sheets)
Line amounts, subtotal, sales tax on the lines you mark Y (after the discount), total, payments and balance due all calculate. The due date follows the terms.
Download XLSXBlank invoice template (PDF)
A printable invoice with lines for every field. Fill it in by hand or keep a stack for jobs on site.
Download PDFFillable invoice template (PDF)
The same layout with form fields. Type into it in Adobe Reader, Preview, Chrome or Edge, then save or print. The fields do not calculate; add the totals yourself.
Download Fillable PDFWhich invoice template to use
| Need | Best template | Why |
|---|---|---|
| A finished PDF with totals and tax done | Online generator | Calculates everything and matches the preview. |
| Trade-specific line items | Industry template | Opens with the lines your trade usually bills. |
| Invoices kept in a spreadsheet | Excel or Google Sheets | Formulas for amounts, tax and balance due. |
| Your own design or letterhead | Word or Google Docs | Every part is editable text and tables. |
| A simple, minimal invoice | Simple layout | Only the essentials, in plain black text. |
| Handwritten invoices on site | Blank PDF | Prints cleanly on Letter paper. |
Invoice template for Google Docs and Google Sheets
Both downloads open in Google's free apps. Save them as Google files once and you can edit, share and reuse them from Drive.
Google Docs: the quickest way is to make your own copy of our Google Doc. It is saved privately to your Drive and needs a Google account.
Or upload the Word file yourself:
- Download the Word invoice template.
- In Google Drive, choose New, then File upload, and pick the file.
- Open it and choose File, then Save as Google Docs.
- Fill it in, then choose File, Download, PDF document to send it.
Google Sheets: make your own copy of our Google Sheet. The line amounts, tax, total and balance due calculate as you type.
Or upload the Excel file yourself:
- Download the Excel invoice template.
- Upload it to Google Drive the same way.
- Open it and choose File, then Save as Google Sheets. The line amounts, tax, total and balance due keep calculating.
- Make a copy of the sheet for each new invoice, so every invoice keeps its own number.
What every invoice template includes
- Your business name, address, email and phone, with room for a logo, license number and tax ID.
- The client, with a company or attention line.
- Invoice number, invoice date, payment terms and due date.
- Line items with description, quantity, rate and amount.
- Subtotal, discount, sales tax, shipping, total, payments received and balance due.
- How to pay and a notes section for warranty, late fee or thank you text.
Need a price before the job? The estimate and quote generator uses the same layouts, adds an expiry date, a deposit and a signature line. For employee pay records, see the pay stub templates. New to invoicing? Start with what an invoice is and what goes on one.